SPNHC Submissions

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General Instructions

Those wishing to submit abstracts, workshops, symposia, posters etc, should do so by clicking the submissions link below. You must first register/login to the system and then you will be directed to the submissions system where you can submit your proposal. After selecting the ‘SPNHC Collection’ you will be directed to submit your proposal to one of seven themes :

  • Disaster Planning/Managing Risk
  • Digitisation and Collections Data
  • Collections Management
  • Collections Access and Use
  • Conservation
  • Education and Science Communications
  • Open suggestions

All submissions must include type of submission, full title, short title, organisers, speakers, contact details and description. Descriptions must not exceed 400 words.

Oral Presentations

Talks will be scheduled in 20-minute time slots including any time for questions. This schedule will be enforced to accommodate concurrent session needs, courtesy for presenters and attendees who may need to move between meeting rooms. Presenters should plan to use their time slots for both their presentation and time for audience questions. Presentation slides should be prepared and saved as either PowerPoint or pdf. Your presentation must be submitted prior to your scheduled session for upload. Details of where, when, and to whom to submit will be provided in a future update. Thank you for your cooperation with this request.


Dedicated Poster Sessions will be provided in a future update. Additional details to follow.

  • Please limit your poster size to A0 https://en.wikipedia.org/wiki/ISO_216, approximately 33.1" x 46.8". Poster orientation must be vertical.
  • The conference venue can accept paper and fabric posters. Digital posters cannot be accepted.
  • Posters will be assigned to specific days and times for set up and viewing. Each day will include a dedicated poster session when poster presenters are expected to be present.

Abstract Preparation Checklist

  • Abstracts and presentations must be as simple as possible with no unexplained jargon. Do not assume the audience will have understanding of any technical issue, eg biologists should be able to understand presentations from informatics specialists and vice versa.
  • The submission is in English; limit your abstract to 400 words – the abstract is not a paper. Authors with English as a secondary language should, if needed, seek assistance with their abstracts before submission.
  • Diagrams and images are not permitted in abstracts.
  • Headers, footers and footnotes are not permitted in abstracts.
  • The text is single-spaced; uses a 12-point font. Where emphasis (eg scientific names) is needed, use italics, rather than underlining; URL addresses should be underlined.
  • All acronyms (except SPNHC, TDWG, GBIF, and file formats such as JPG, TIFF, and PDF) must be spelled out in the abstract the first time they are used.
  • Abbreviations must also be spelled out in the abstract at the time of first use (except GIS, HTML, WWW, URL, & XML)

Authors may include fully functional URL addresses (tested, clickable link; underlined). E-mail addresses provided as 'mailto:'; links are permitted but please be aware that embedded e-mail addresses will appear on the website. URLs and emails are not counted against 400 word limit.